Capture Connect AI
AI Deed Processing
Every deed read, checked and ready for review.
AI technology that automates deed processing for local government offices, from scanned document to verified sale.
AI Deed Processing ingests scanned deed files, extracts the essential legal variables and flags anomalies such as ownership discrepancies or non-arm’s length sales for quick review in a side-by-side visual audit. Incoming documents are linked to your property records and market sales history, so your office can audit, validate and process property transfers efficiently.
How it works
From scanned deed to verified sale.
Upload a batch
Drag and drop a .zip of scanned, multi-page deed documents.
AI extracts the data
Grantor, grantee, sales price, parcel numbers and legal descriptions.
Exceptions are flagged
Missing parcel numbers, non-owner grantors and legal description changes.
Staff review and approve
A side-by-side visual audit, then the data routes into the property record.
Data ingestion and management
Import and tracking.
- Batch ingestionDrag-and-drop .zip upload for processing multi-page deed documents.
- Queue trackingReal-time status indicators (Processed, In Progress, Errors) for batch jobs.
- Reporting dashboardFiltered views by deed status, sales status and review reason, with Excel export.
AI extraction and visual verification
Data capture and review.
- Intelligent extractionAI parsing of grantor, grantee, sales price, parcel numbers and legal descriptions.
- Side-by-side reviewA dual-pane viewer shows the scanned image beside color-coded extracted text.
- Flagging and exception handlingAutomated alerts for anomalies like missing parcel numbers, non-owner grantors or legal description changes.
Valuation and property integration
Legal documents meet market data.
- Public record cross-referencingValidates extracted deed data against existing property and owner-of-record databases.
- Property profile displayDirect integration with property photos, structural details and assessment history.
- Market analysis supportShows recent area sales and assessment value changes directly on the document record.
Why E-Ring AI
Built on 25+ years of CAMA expertise.
Deed processing has been part of the CAMA workflow we have supported for more than 25 years. AI Deed Processing is built on that experience.
Reads recorded documents the way an experienced deed clerk does, extracting parcel numbers, owners, legal descriptions and recording details.
Flags ownership discrepancies and non-arm’s length sales for review, drawing on years of sales verification experience.
Routes extracted data into the property record for staff review, so ownership updates follow your office’s existing process.
See it work
AI Deed Processing in action.
Product brochure
Take the AI Deed Processing brochure with you.
Schedule a demo
See it in real time.
Book a live demo and a sales representative will walk you through AI Deed Processing and how it fits your office.
Complete AI transformation for local government
